Why agencies switch
Chasing invoices drains time and goodwill. Here’s what changes when reminders run themselves.
Awkward client follow-ups
Nudging clients about money strains relationships.
Slow payment visibility
You find out an invoice is late weeks after it slipped.
Spreadsheet-heavy tracking
Status lives in tabs nobody fully trusts.
Automated reminder sequences
Polite, on-brand nudges go out on schedule.
Clear payment status tracking
See paid, due, and overdue at a glance.
One shared team workflow
Everyone works from the same live ledger.
How it works
Set it up once in minutes, and InvoicePilot quietly handles the follow-up from there.
Link your invoicing tool and every open invoice syncs in automatically.
Friendly, on-brand reminders go out on schedule, so you never have to ask.
See what's paid, pending, or overdue at a glance on one live dashboard.
Features
Six focused tools that handle the follow-up, tracking, and reporting your agency does by hand today — so cash flow stays predictable.
Friendly, escalating reminders go out before and after due dates on a schedule you set once.
See what’s paid, pending, and overdue at a glance without opening a single spreadsheet.
Every client gets a payment history and average days-to-pay, so slow payers never surprise you.
The right account lead hears about payments and overdue invoices the moment they happen.
Monthly cash-flow and aging summaries you can share with partners in one click.
Pause reminders for key accounts, set tone per client, and keep final say on every message.
ROI calculator
Drag the sliders to estimate the admin hours you win back and the cash that lands in your account sooner.
hrs / mo
Assumes 15 minutes of follow-up saved per invoice and a $1,500 average invoice value.
View pricingIntegrations
Accounting, payments, and team chat. Plus an open API and webhooks.
Security & trust
Agencies trust InvoicePilot with the numbers that keep payroll moving — backed by always-on infrastructure and bank-grade safeguards.
Your client and payment data stays protected at every step.
Pricing
Pick the plan that fits your client roster today. Upgrade, downgrade, or cancel anytime — no setup fees, no surprises.
For freelancers and tiny teams sending a handful of invoices each month.
$19per month
$190per year
For growing agencies that want reminders on autopilot and cash flow in view.
$49per month
$490per year
For established studios managing large rosters and multiple billing owners.
$99per month
$990per year
All plans include a 14-day free trial. Prices in USD, taxes may apply.
Extend any plan with extra seats, onboarding help, and more.
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Agency proof
Small teams use InvoicePilot to keep cash flow predictable and client relationships friendly.
4.9/5
Average rating from agency owners
“We used to spend Friday afternoons writing polite nudges. Now reminders go out on schedule and I haven’t sent a chaser email in three months.”
Megan Ross
Founder & Creative Director
8-person branding studio
“Finally one place to see what’s paid, what’s due, and who’s late. Our monthly cash-flow check went from a spreadsheet hunt to a two-minute glance.”
Daniel Kim
Operations Manager
Performance marketing agency, 14 staff
“Collections feel calmer. The reminders are friendly enough that clients thank us for them, and our average payment time dropped by about nine days.”
Priya Shah
Managing Partner
Content & social agency, 6 staff
“Our account leads no longer have to play debt collector. Finance owns the workflow, and project managers get to stay focused on the client work.”
Tom Walsh
Finance Lead
Web design & development shop, 20 staff
